ProPartum Ltd (“ProPartum”, “we”, “us” or “our”) provides specialist 1-to-1 pre- and postnatal wellness programmes to employees of our corporate clients in the United Kingdom. We are committed to protecting your privacy and handling your personal data lawfully, fairly and transparently.
ProPartum Ltd is a company registered in England and Wales (company number 16897980) with its registered office at 24 Whitestone Road, Bishopston, Swansea, SA3 3DB. For the purposes of the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018, each as amended by the Data (Use and Access) Act 2025, ProPartum Ltd is the data controller of the personal data described in this policy, except where stated otherwise in section 4.
You can contact us about anything in this policy at hello@propartum.org or by post at the registered address above, marked for the attention of the Data Protection Lead.
This policy explains how we collect and use personal data relating to:
If you take part in a ProPartum programme through your employer, we collect the information needed to design and deliver a safe, personalised programme. This may include:
We only collect health information directly from you, with your explicit consent, and only what is necessary to deliver your programme safely.
Under the UK GDPR we must have a lawful basis for each use of your personal data. The table below sets out our purposes and the corresponding bases.
Responding to enquiries and providing our information pack
Contact details, correspondence
Legitimate interests (responding to and developing business enquiries)
Entering into and performing contracts with corporate clients
Client contact details, contractual and billing records
Performance of a contract; legitimate interests
Designing and delivering personalised wellness programmes
Participant contact details, health information, programme records
Performance of a contract (participant onboarding agreement); explicit consent for health data (Article 9(2)(a))
Ensuring programmes are safe and clinically appropriate
Health information, professional clearance records
Explicit consent (Article 9(2)(a))
Direct marketing to business contacts
Business contact details
Legitimate interests (promoting our services to relevant professionals), with the right to opt out at any time
Operating, securing and improving our website
Technical and usage data
Legitimate interests (running our website securely); consent for non-essential cookies
Complying with legal obligations (tax, accounting, insurance, regulatory requests)
Records as required by law
Legal obligation
Establishing, exercising or defending legal claims
Relevant records, including health data where necessary
Legitimate interests; Article 9(2)(f) for special category data
Where we rely on your consent, you may withdraw it at any time by contacting us. Withdrawing consent will not affect the lawfulness of processing carried out before withdrawal, but it may mean we can no longer deliver your programme.
We do not sell your personal data. We share it only with:
We aim to keep your personal data in the UK. Some of our service providers may store or process data outside the UK (for example, in the United States). Where that happens, we ensure the transfer is protected by safeguards recognised under UK law, such as a UK adequacy decision or the International Data Transfer Agreement / UK Addendum to the EU Standard Contractual Clauses, applying the data protection test set out in UK law as amended by the Data (Use and Access) Act 2025. You can contact us for more information about the safeguards we use.
Our website uses cookies and similar technologies. Strictly necessary cookies (and certain low-risk cookies permitted without consent under the Privacy and Electronic Communications Regulations, as amended) are used to make the site work and to collect limited first-party statistical information to improve it. We will ask for your consent before setting any other non-essential cookies, such as third-party analytics or marketing cookies, and you can change your preferences at any time through the cookie banner or your browser settings. Full details are set out in our separate Cookie Policy at [LINK].
When personal data is no longer needed, we securely delete or anonymise it.
We apply technical and organisational measures appropriate to the sensitivity of the data we hold, including encrypted storage and transmission, access limited to those who need it to deliver your programme, secure password management, and written data processing agreements with all service providers. Health information is held separately from general business records and is accessible only to the specialist delivering your programme.
Under the UK GDPR you have the right to:
To exercise any of these rights, contact us using the details in section 1. We will respond within one month (this may be extended for complex requests, and paused while we verify your identity or clarify the scope of your request). We will not charge a fee unless a request is manifestly unfounded or excessive.
If you have a concern about how we use your personal data, please contact us first at [privacy@propartum.org] or via the complaint form at [LINK]. In line with the Data (Use and Access) Act 2025, we will acknowledge your complaint within 30 days and respond to it without undue delay.
You also have the right to complain at any time to the UK’s data protection regulator, the Information Commissioner: ico.org.uk / 0303 123 1113 / Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF.
Our website and services are directed at businesses and adults. We do not knowingly collect personal data from anyone under 18. If you believe a child has provided us with personal data, please contact us and we will delete it.
Our website may contain links to third-party websites. We are not responsible for the privacy practices of those sites and encourage you to read their privacy policies.
We may update this policy from time to time. The current version will always be available at propartum.org, and material changes will be highlighted on the site or notified to affected individuals where appropriate.
